Throughout the process, from the training request until its closing, several notification emails are sent to the people concerned. Here is a summary table of notification types, triggers and recipients.
Training request Catalog
The training request can be initiated by different roles (employee, manager, training department for example). We use the term initiator to avoid specifying a particular role.
Notification's type | Recipient(s) | Copy |
Training request approved by final approver | Employee | -- |
Training request approved by final approver | Manager | -- |
Training request cancelled | Employee | -- |
Training request cancelled | Employee | -- |
💡 Good to know:
A request can be canceled by a superior.
A request can be canceled by the employee as long as it has not yet been validated by a superior.
Planning and registration
Here is a summary table of the types of notifications sent by email once the training request has been accepted and during the training preparation phase.
Type de notification | Recipient(s) | Copy |
Training proposal(s) (outside catalog) | Initiator | N+1 |
Request for budgetary validation (non-catalogue) | Budget approbator | -- |
Session(s) proposal | Employee | N+1 |
Relaunch of proposed session(s)) | Employee | N+1 |
Session's inscription confirmation | Employee | N+1 |
Session's cancellation confirmation | Employee |
|
Convocation (Calendar invitation) | Employee |
|
Convocations N-1 list (Optionnel) | N+1 |
|
Convocation J-7 reminder | Employee |
|
Session's cancellation | Employee | N+1 |
Training done
Here is a summary table of the types of notifications sent by email once the training is done.
Type de notification | Recipient(s) | Copy |
Hot survey (+ 3 reminders) | Employee | -- |
Absence alerte | N+1 | -- |
In-app Comments
An e-mail is sent to you to notify you that a new comment has been added to the discussion thread of a request in which you play a role (Employee, Manager, HR, Training Manager, Manager).
Type de notification | Recipients(s) | Copy |
New comment | Employee + Admin | -- |